We have worked closely with our clients to drive performance in their organisation to show the value of a team meeting. It’s important that you get the best out of your employees as you face the challenges of the year ahead.
As your business progresses, it’s important that the managers in your organisation are maintaining employee engagement to encourage good employee relationships. We believe that team meetings are a great way to achieve this.
What is the purpose of the team meeting?
Before you invite all of your staff to a team meeting, it’s important that you consider the purpose. What do you want to get across at the meeting?
Team meetings can be a perfect opportunity to discuss the business and set important goals to achieve collectively.
Team goals should be at the heart of every team meeting. If your goal is to make more sales, then everything discussed in the meeting should reflect this.
As a manager, you may feel uncomfortable sharing targets and cost control. It can be beneficial to share this with the team as these are the people you need to hit those important targets.
Set Time & Date
Give your employees plenty of notice and set a specific time and date. This gives you the opportunity to make sure everyone in the team can attend. It can be effective to plan it around a time that you know your business will be slightly quieter.
We use a shared calendar at The HR Booth to know everyone’s availability. This can be a great planning tool as it allows you to book meetings when you know everyone is available.
If you have a large team, it can be impossible to ensure everyone is available at a certain time and day. You can explore the option of hosting a video conference for all of the staff who are unable to attend in person.
It is important to be consistent and stick to the date and time. The last thing you want is your employees to rearrange their work schedules, make plans for the meeting, only for it to be cancelled at the last minute.
We’ve seen some team meetings where it’s the manager or Director sharing information, which is great, but there’s no scope to get feedback. Meetings do not only need to be a download of information; you should also allow your employees the chance to give feedback.
You could also ask for feedback on the formats of the meeting, for instance what could be changed – time, frequency content etc. If you give people the opportunity to contribute, you’ll get more out of it.